Purchase orders help you manage supplier orders and automatically update inventory when orders are received and marked as completed.

Understanding Purchase Order Statuses

When you first create a purchase order, the default status is "In progress" - at this stage inventory won't be updated yet.

Available Purchase Order Statuses
  • In Progress: Default status for new orders
  • Completed: Order received and processed (triggers inventory update)
  • Delayed: Orders experiencing delivery delays
  • Canceled: Canceled orders

Your inventory will be updated when you change the status to "Completed". Telesto will ask if you want to update inventory, and if you tap yes, each item will be added to the selected warehouse with the quantities specified in the order.

Creating a Purchase Order
Create New Purchase Order:
  1. Visit the Purchase Orders module
  2. Tap the + icon to create new order
  3. Enter the order number (required)
  4. Choose a warehouse
  5. Select a supplier (required)
  6. Enter shipping location and expected delivery date
  7. Add additional fields if needed
  8. Add products using the + icon
  9. Configure taxes and discounts
  10. Save your changes
Order Number Setup

The order number sequence will auto-increment based on your last order. If this is your first purchase order, enter the initial order number format you want to use.

Required Information
  • Order Number: Unique identifier for the purchase order
  • Supplier: Must be selected before adding products
  • Warehouse: Destination location for received items
Adding Products to Purchase Orders
Product Selection

Only products associated with the selected supplier can be added to the purchase order.

Product Information

When adding products:

  • Prices are automatically retrieved from the product profile
  • Warehouse selection determines where items will be received
  • Quantities can be adjusted as needed
Order Details
Shipping Information
  • Shipping Location: Where the order will be delivered
  • Expected Delivery Date: When you anticipate receiving the order
Additional Fields

Add custom information that will appear on PDF documents.

Additional Field Example:
Field: "Package Status" | Value: "New"
This will display "Package Status → New" on the purchase order PDF.
Receiving Orders
Marking Orders as Completed

When you receive your order:

Complete Purchase Order:
  1. Open the purchase order
  2. Change status to Completed
  3. Confirm inventory update when prompted
  4. Items are automatically added to the selected warehouse
Inventory Updates

When a purchase order is completed:

  • Stock quantities are increased in the specified warehouse
  • All necessary inventory transactions are created
  • The order becomes locked and cannot be easily modified